• Morgan County Policy for Fairgrounds Arenas and Facilities

• Morgan County Fairgrounds Rental Agreement Application and Permit

• Morgan County Fairgrounds Rules

• Morgan County Fairgrounds Rental 

If you would like to rent an arena or facility at the Morgan County Fairgrounds you will need to submit a "Rental Agreement Application and Permit" form. Please carefully read the "Policy for Fairgrounds Arenas and Facilities" and the "Fairgrounds Rules". 

The application and deposit need to be turned in 30 days prior to your event. Please allow IO business days for processing. Upon review of your application, if accepted, you will be asked to sign a written contract, show proof of insurance, if applicable, and pay all rental fees. Any additional fees, permits or licenses shall be due a minimum of seven days prior to the event. Please call if you have any questions: (801) 845-4030 or (801) 845-4032. 

We look forward to working with you on ·your event. 

Those making reservations will be required to complete and sign a Rental Agreement Application and Pennit Form, and provide proof of insurance if applicable. This form can be obtained in the Extension Office. 

Application Process 

A Rental Agreement Application and Pennit fonn shall be fully completed and submitted along with the required deposit to the Treasurer's Office at least 30 days prior to the scheduled event Appropriate County departments will review each application. Involved departments may impose appropriate conditions and requirements to protect the health, safety, and welfare of the public. Please allow 10 business days for this process. Upon acceptance of the application a contract between the County and the applicant will be signed and all rental fees must be paid. Seven days prior to the event proof of required permits, licenses and insurance, if applicable must be shown, and all additional fees must be paid. This will be handled through the Morgan County Treasurer's Office. 

Possible Conditions or Requirements: 

A. Safety:

• Emergency vehicle access

• Fire protection

• Police officers

• Emergency medical services, including ambulance and medical personnel

• A security plan to be approved by the sheriff's office

• Use of barricades, cones, no parking signs, etc.

• Internal security, crowd control

• Lighting, special electrical needs

• Traffic and parking regulations

• Other public safety issues

B. Health Sanitation and Environment:

• First aid supplies and assistance

• Trash containers

• Toilet and sanitary facilities

• Other health and sanitation issues

• Elimination

• Odor prevention

• Noise prevention

• Lights

• Other concerns

License, Permits and Insurance 

A business license may be required, as determined by the County Clerk's Office. 

Food Booth rental for concessions, other than non-profit organizations, require a business license and Utah State Sales Tax Certificate and number. 

Events lasting over 2 hours with expected attendance of over 500, must apply for a Mass Gathering pennit through the Health Department. 

A Food Handlers Permit is required for rental of food booths. 

· The applicant of the following types of special events shall provide liability insurance, with minimum limits or $1,000,000.00 per occurrence. The County, its officials, officers,

employees, and agents shall be named as additional insured's:

• Concerts

• Dances

• Events involving animals

• Events when the applicant brings its own equipment such as trampolines, rides, games, etc.

• Carnivals

• Truck pulls, motorcycle events, etc.

• Other events as detennined on a case by case basis for the health, safety and

welfare of the County or its residents.

Fee 

The applicant shall pay all rental fees, as established by the county, due upon acceptance of application. A business license fee, if required and any additional fees are due a minimum of seven days prior to the event. 

Additional fees may be incurred with the need of any of the following: 

• Ambulance and emergency medical technicians

• Police officers

• Barricades

• Additional grooming of arenas

• Rock picker

• Special lighting and or electrical work

• Other goods or services

Fees for special lighting, electrical work, or for other goods/services must be paid prior to the commencement of the work for the special needs. These fees shall be assessed to applicant based on County's actual cost. 

Deposit 

No deposits are required for hourly rental. 

A deposit in the amount established by the County is required to be paid at the time of 

application. Facilities will not be made available until deposit has been made. 

Before and upon completion of the event, the Grounds Supervisor will inspect the area. If it is verified that all grounds and facilities are clean and free of damage and all conditions have 

been met, the deposit shall be returned. If any property is left unclean or damaged during use, the person or group that made the reservation will be responsible for cleaning or repairing 

damage, or for paying all costs incurr:ed for the clean-up or repair, within 48 hours after their event, (unless special arrangements have been made with the Grounds Supervisor). Scheduled events may preclude access to areas in need of repair; this will be taken into consideration. 

Prohibitions 

No alcohol or drugs, in any fonn, may be possessed nor consumed on County Fairgrounds property as per Morgan County Ordinance No. CO-00-05. Smoking is prohibited as per the Weber-Morgan Board of Health Regulations on smoking in outdoor public places. No lighted candles, flammable materials, explosives, or fireworks may be brought into nor used in any County indoor facility. Applicants shall be required to comply with and obey all laws, rules, regulations, and ordinances, whether Federal, State, or county, including the County noise ordinance. 

Liability 

Morgan County shall not be liable for damage claims due to injury to persons or property from any cause related to the occupancy of the premises by the renter, including those arising out of damages or losses occurring on other areas adjacent to the premises during the tenn of the agreement or any extension of term. The Renter shall indemnify Morgan County from any and all liability, loss or other damage claims or obligations resulting from any injuries or losses of this nature. 

** No Sunday Maintenance *Morgan County Horse 4-H to pay $200.00 per year to cover all practice times and shows.**All rental rates listed on this document are exempt during the County Fair. Rates for the Fair to be established by the Fair Board.** Morgan Lions Club will be exempt from all rental rates, but wlll be required to pay deposits and utllltles. ••These rates apply \Vhen making a reservation for the exclusive ose of the arenas and picnic areas for a period of time, othenvise there is NO CHARGE. It ls expected that all areas wlll be left in the same or better condition after use. 

Event Rate for rental of the entire Fairgrounds, not to exceed three days: 

$500.00 plus metered utilities 

$1,500.00 deposit, refundable following inspection by Grounds Supervisor 

All areas must be left clean and free from damage and all previously stated conditions and requirements apply.